Business Notary Account for Senior Living, Home Health, Hospice & Healthcare
Residents and patients need powers of attorney, affidavits, and other documents notarized all the time — and families ask your staff to find someone. In Illinois, your facility’s own leadership often isn’t allowed to help: the law bars owners, operators, directors, and executive officers of a resident’s facility from notarizing or witnessing that resident’s property power of attorney. A free Business Notary Account gives you an independent, commissioned notary with priority scheduling, one flat visit fee, and one monthly invoice.
- Built for: senior-living communities, nursing homes, home-health and hospice agencies, and hospital or clinic records departments
- Coverage: on-site at your location within 15 miles of Naperville
- Price: free account · $95 flat per visit + $5 per notarial act · net-30 invoicing
Why a business notary account makes sense for you
- An Illinois power of attorney for property must be both witnessed and notarized, and the facility’s owner, operator, directors, or executive officers may not serve as witness or notary for a resident (755 ILCS 45/3-3.6).
- A standing “notary day” lets your social worker or front desk book families into one slot instead of arranging a notary for each request.
- Urgent bedside signings — when a resident’s condition changes — get priority scheduling on your account.
- Home-health and hospice teams can send us to patients’ homes across the western suburbs on one monthly invoice.
- Add on-site fingerprinting for new staff during the same visit.
Documents we notarize for you
- Powers of attorney for property (and health care, if the family wants it notarized)
- Affidavits and sworn statements for benefits, insurance, or banking
- Wills, trusts, and related estate documents prepared by the family’s attorney
- Vehicle title transfers and bills of sale
- Records custodian affidavits for hospitals and clinics, when the requester requires notarization
Good to know
- The signer must be alert, understand what they are signing, and sign willingly. If a resident cannot, the notary must decline — we will talk timing through with your staff.
- An Illinois health care power of attorney needs one adult witness but does not need a notary; a property power of attorney needs both. Families should arrange a qualified witness — the witness cannot be the resident’s physician, a relative, the agent, or the facility’s owner or operator.
- Notaries cannot notarize or certify copies of birth, death, or marriage certificates or other public records; families must order certified copies from the issuing agency. We can help with that and with apostilles.
- Records departments: Illinois court filings generally accept a signed certification in place of a notarized affidavit (735 ILCS 5/1-109). Notarization matters most for out-of-state courts, federal agencies, and insurers that require it.
How it works
- Call or text 847-436-5222 to open a free account — company name, billing contact, address.
- Anyone on your team books a visit; account holders get priority scheduling.
- We notarize on site: $95 flat per visit within 15 miles, plus $5 per act.
- You get one itemized, net-30 invoice each month.
More services on the same account
- Certified translation — For residents and families with documents in another language.
- Document pickup & delivery — Hand-carry signed originals to a bank, attorney, or agency.
- Employee fingerprinting — Health-care worker background checks on site for your staff.
Frequently asked questions
Why can’t our administrator just notarize for residents?
Illinois law bars the owner or operator of a resident’s health-care facility — and its directors and executive officers — from notarizing or witnessing that resident’s property power of attorney. Many facilities also have policies against staff notarizing for residents. An independent notary avoids both problems.
A family asked us to notarize a resident’s birth certificate. Can you?
No. Illinois notaries cannot notarize or certify copies of vital records or other public records — certified copies come only from the agency that issued them. We can help the family order a certified copy and, if it is going abroad, apostille it.
Who pays — the facility or the family?
Either works. Visits can be billed to the facility on one monthly invoice, or families can pay us directly at the visit. Call us to talk through what fits your policies.
How much does a business notary account cost?
The account is free — no monthly fee or contract. Each on-site visit within our service radius is one flat visit fee, plus $5 per notarial act (the Illinois maximum), billed on one net-30 invoice each month. See the pricing on our Business Notary Account page or call or text 847-436-5222.
Can you combine other services with a notary visit?
Yes. The same visit can include on-site fingerprinting, Form I-9 verification, apostille paperwork, or document courier — one trip and one monthly invoice.
Do you prepare or fill in the documents?
No. A notary cannot draft documents, fill in blanks, or give legal advice. Have documents complete but unsigned; we verify identity, watch each signer sign, and complete the notarial certificate.
Other industries: Contractors & construction · Funeral homes · Property management & HOA. Need a one-time visit instead? See mobile notary or notary services.
Serving Naperville and nearby — Addison, Aurora, Bartlett, Batavia, Bellwood, Bensenville, Bloomingdale, Bolingbrook, Brookfield, Carol Stream, Crest Hill, Darien.